All minibus enquiries are to be EMAILED to the Chief Executive on the following email address:
Darren@gmpsportsclub.com
"Driving a minibus" information can be found on the links below.
http://www.direct.gov.uk/en/Motoring/DriverLicensing/WhatCanYouDriveAndYourObligations/DG_180694
http://www.direct.gov.uk/prod_consum_dg/groups/dg_digitalassets/@dg/@en/@motor/documents/digitalasset/dg_4011275.pdf
Greater Manchester Police Sports & Social Club Ltd
17 Seat Minibus Facility.
Booking Instructions and Terms of Use
• The minibus can only be used by members of the Club in connection with a sport or social activity organised for other members of the club upon agreement. Family (honorary members) may also use the bus alongside ‘full’ members. added 10th February 2012: Members must have been paying into the sports and social club for at least 6 months before they are able to book the minibus.
• The bus is used free of charge for members and is not for hire though fuel must be provided by the users or claimed back from Greater Manchester Police Sports & Social Club or Divisional Club if agreed. The mini bus will be passed to the member with a full tank of fuel and MUST be returned the same. added 10th February 2012: A donation towards the maintenance of the minibus may be required if non-members are also travelling on the minibus.
• Email Darren Butterfield(CEO, GMP Sports & Social Club); Darren@gmpsportsclub.com with your requested dates
• You will receive an email in return confirming these dates are definitely available to you and an unconfirmed 'block' in the calendar will be placed on the given dates/times you requested.
• Complete the Part 1 'Booking Form' which is at the bottom of this page . Only when all paperwork is completed and returned will the booking be fully confirmed by both sides.
• Report any historical driving accidents or driving convictions in the last five years - These must be referred to Darren Butterfield for insurer scrutiny
• Be over 21
• Have a D1 permit in date on their UK Driving Licence – a copy of each driving licence MUST be sent with the booking form upon initial booking of the minibus
• Be competent to drive a 17 LWB transit minibus - This is a big vehicle and needs to be driven with extreme care if you are unfamiliar with it
• All police/police staff using the facility must be paying members of Greater Manchester Police Sports & Social Club
When Collecting the Vehicle
• The vehicle is collected from The Hough End Centre, Chorlton
• Keys are held by the administration office and/or Duty Manager
• Person booking vehicle to show id to obtain keys
• Park private car in the space that the minibus is taken from to ensure it is not used by other vehicles
• Check the vehicle for damage or faults before use
• Record their journey details in the A4 diary log book that will be located in the minibus
• Ensure the vehicle is left in a clean and tidy condition.
• Diesel Fuel must be provided by the minibus users
• Fuel costs may or may not be claimable from:-
i. Greater Manchester Police Sports & Social Club (if a PSUK or County Sport event)
ii. Divisional Club (if the Divisional Club have agreed to reimburse fuel costs)
During Your Journey
• Read the onboard instructions - this contains useful information about the bus facility including location of tools.
Accidents or Breakdowns
In the event of damage being caused or the unlikely event of a serious accident or breakdown:-
• Faults or punctures before departure – number in glove box
• Major mechanical faults - Contact AA – number in glove box
• Punctures/Flat battery etc - Contact AA – number in glove box
• Contact – Darren Butterfield – 07976 393917 for advice at the time or by email after event
• Greater Manchester Police Sports & Social Club may ask that the occupants contribute toward any damage or repairs that have been caused as a result of user carelessness or negligence – therefore please treat this vehicle with the greatest respect
When Dropping Off Vehicle
• The vehicle must be returned with A FULL TANK OF DIESEL ready for the next user
• Park the vehicle in designated place and leave keys with the Duty Manager who will look over the vehicle before you leave
• Report any faults, damage to the vehicle after use
• Return 'Part 2 Return Form' on completion of your trip to declare users, general comments, faults or damage
THE FORMS ARE TO BE PRINTED DUE TO THEM NEEDING SIGNATURES. THEY CAN THEN BE POSTED THROUGH INTERNAL/EXTERNAL MAIL OR SCANNED AND EMAILED TO Darren@gmpsportsclub.com
Minibus - Form 1
- 14 KB
Minibus - Form 2
- 12 KB